INFORMATION DISCLOSURE POLICY OF TANAP

INFORMATION DISCLOSURE POLICY OF TANAP:

TANAP is committed to making Information about Project activities available to the Public. TANAP recognises that transparency, including through Information-sharing, is key component in obtaining Public trust on TANAP.

This Information Disclosure Policy (this ‘Policy’) is intended to ensure that information concerning TANAP Project activities is available to the public, subject to the limitations set out in this Policy. As stated in TANAP Stakeholder Engagement Policy, “TANAP shall provide accurate, relevant, timely and culturally appropriate information to Stakeholders about the Project, its impacts and benefits.” This Policy expresses the extent of Information to be disclosed to the public.

This Policy covers TANAP and its Contractors.

Accessibility of Information

Information accessible to the Public shall be made available, as much as possible, reasonable and practical, on TANAP public-access website (www.tanap.com). Besides, information shall be shared with pertinent Stakeholders through other various means such as written correspondences, visits, meetings etc.

In this context TANAP shall develop or review its methodologies to explicitly define the formal communication means.

The list of existing Information publicly available (or to be made available on an on-going basis) through TANAP website and other means (such as posts, meetings etc.) are as listed below:

  • Host Government Agreement;
  • Intergovernmental Agreement;
  • TANAP Integrated Management System Policy;
  • TANAP Information Security Policy;
  • TANAP Health and Work Safety Policy;
  • TANAP Environmental and Social Policies;
  • Environmental and Social Impact Assessment (ESIA) Report;
  • Non-Technical Summary of the ESIA;
  • Stakeholder Engagement Plan (SEP);
  • Guide to Land Acquisition and Compensation;
  • Resettlement Action Plan (RAP);
  • Environmental and Social Annual Status Report;
  • Annual Project Progress Report;
  • Name of the Contracts  granted for a specific Project work;
  • Tender Announcements;
  • Call for Proposals for Social and Environmental Investment Programme (SEIP) and Grant Awards;
  • Executive Summary of ESIA;
  • Biodiversity Action Plan (BAP);
  • Environmental and Social Management Plan (ESMP);
  • Environmental and Social Monthly Summary Reports;
  • Quarterly Progress Reports prepared by TANAP on Implementation  of Land Acquisition and RAP;
  • Periodical Reports on local employment with contractors and grievance redress  cases; and,
  • Any studies or impact evaluations carried out by TANAP as part of safeguards preparation and implementation of the Project.

Restricted Access to Information

The Policy excludes data that exist in raw form, either physically or electronically. TANAP is not in a position to respond to requests that require the selection and/or manipulation of data to produce content.

Confidential Information is not subject to disclosure. The following categories of Information of TANAP including but not limited to below are to be classified as ‘Confidential Information’:

  • The Information received from or sent to third parties, with an expectation of confidentiality;
  • The Information which its disclosure is likely to endanger the safety or security of any individual, violate his or her rights, or invade his or her privacy;
  • The Information which its disclosure is likely to endanger the security of the Project or proper conduct of any operation or activity of the Project;
  • The Information covered by legal privilege or regulatory proceedings, or that subjects the TANAP to an undue risk of litigation, or is related to internal audits and investigations;
  • All Information communicated and issued within TANAP organization either formal or draft;
  • Commercial Information, if disclosure would harm either the financial interests of the TANAP  or those of other parties involved;
  • Other kind of Information which is deemed Confidential Information due to its content; or the circumstances of its creation, development or communication.

Processing of Information Requests

Any person or organisation may request the disclosure of TANAP’s non-Confidential Information that is not otherwise available through TANAP public-access website.

Information requests can be conveyed to TANAP through post, e-mail, web site, toll free number and/or TANAP office phone number.

All media enquiries should be handled by the TANAP Corporate Communications staff.

Any or all information requests submitted to any Employees or Departments shall immediately be dispatched to Social Impact and Corporate Communication Departments by the receiver.

The Social Impact Department and Corporate Communication Department shall evaluate the request, establish coordination with the Supervisory Departments, and respond the query owner party as appropriate.

Supervisory Departments shall provide necessary information to Social Impacts and Corporate Communications Department promptly as per their request.

The requestor should expect to receive an acknowledgement of receipt of the request within ten (10) working days. Depending on the complexity of the request, TANAP will endeavour to handle all information requests within thirty (30) days after the acknowledgment of receipt is sent.

The responsible Departments shall develop, or improve the prevailing, methodologies to define and establish processes for proper implementation of this Policy.

TANAP may partially or wholly deny a request in accordance with the limitations set out or referred to in this Policy.

The TANAP contact point for detailed queries and/or information requests shall be as expressed below:

Mr. Barbaros Hasan TOSUN

Social Impact Manager

 

E-mail: [email protected]

Office Phone: 0312 999 1059 

Address:

TANAP Doğalgaz İletim A.Ş.

Kızılırmak Mah. Ufuk Üniversitesi Caddesi

Farilya Business Center No:8 Kat:3

Çukurambar / ANKARA